View Our Website View All Jobs

Institutional Giving Coordinator


OVERVIEW:          Support the Institutional Giving Department and oversee discrete projects within this program.                     

Seattle Art Museum is committed to equity, diversity, and inclusion.  Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

FLSA STATUS:       Non-exempt           

REPORTS TO:       Institutional Giving Officer


  1. Support corporate sponsorships and corporate grants, in-kind giving, capital campaign programs, and annual corporate support programs.
  2. Coordinate aspects of the Corporate Membership program including stewardship, solicitation and engagement of donors, and preparation of all correspondence including acknowledgment, acquisition, and renewal letters.
  3. Manage exhibition and program credit lines for corporate, foundation, and individual sponsorships. Ensure that corporate donors have approved these credit lines, communicate credit lines internally, and execute in such a way that they fulfill promises SAM has made.
  4. Conduct research for corporate prospects and identify possible alignment with SAM.
  5. Coordinate fulfillment obligations and promises for all corporate supporters; maintain fulfillment tracking systems and provide liaison with Museum departments.
  6. Prepare sponsorship proposals, agreements, and fulfillment reports, as directed by the Institutional Giving Officer. Prepare a limited number of corporate grant applications.
  7. Pull lists of corporate and grants donors for various development event invitations and annual recognition.
  8. Organize cultivation and donor acknowledgement events for corporate program, primarily for Corporate Members.
  9. Prepare monthly report on program performance compared to budget and prior year.
  10. Draft copy for SAM publications regarding the corporate program including Corporate Member enews, website, and evites.
  11. Maintain effective donor relations; coordinate gift processing, provide timely gift acknowledgment, and respond to donor correspondence and telephone calls.
  12. Maintain the comprehensive filing system for the corporate department. Monitor, record, and update all corporate constituents in Raiser’s Edge Database.
  13. Be familiar with corporations that fund the Museum and monitor the funding cycle for those organizations.
  14. Represent the Museum with a high level of integrity and professionalism.
  15. Provide additional support when needed.



  1. BA/BS or equivalent combination of education/experience.
  2. 2+ years relevant, professional work experience, preferably in a not-for-profit setting supporting an executive level manager.
  3. Excellent interpersonal, written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
  4. Demonstrated proficiency and accuracy using MS Office products, including Word, Excel, Access, Outlook, and other software programs. Working knowledge of Raiser’s Edge a plus.
  5. Ability to take initiative and prioritize tasks; excellent time-management, problem-prevention, and problem-solving skills.
  6. Ability to represent the Museum with a high level of integrity and professionalism.
  7. Organizational ability.
  8. Ability to work with close attention to detail and to maintain confidentiality of sensitive information.
  9. Demonstrated ability to establish and maintain effective relationships with Board members, key donors, executives, management, employees, and the public.
  10. Ability to adhere to Museum policies and to support management decisions in a positive, professional manner.


The Seattle Art Museum will consider reasonable accommodations for those applicants with disabilities who may need a reasonable accommodation to perform the essential functions/duties.    Please contact the Human Resources Department for additional information.

TO APPLY:   Please visit for specific instructions on how to submit SAM employment application, cover letter and resume.

Deadline: April 30, 2019

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Human Check*