Individual Giving Assistant

JOB TITLE             Individual Giving Assistant

OVERVIEW:         The Individual Giving Assistant will support activities related to the Major Gifts Program at SAM, which includes annual giving, restricted and endowment gifts, art acquisition funds, planned gifts and the Contributors Circles membership program. This position will also support outreach related to major campaigns when needed.

Seattle Art Museum is committed to equity, diversity, and inclusion.  Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

FLSA STATUS:     Non-exempt                            REPORTS TO: Individual Giving Manager


  1. Manage all aspects of gift administration in Major Gifts and Contributors Circles, including gift transmittals, generating personalized, timely acknowledgement letters and ensuring accurate coding in Raiser’s Edge.
  2. Assist with Major Donor stewardship. Under the direction of the Individual Giving Manager, generate prospect profiles and donor reports. Schedule meetings and tours, respond to donor requests for information as needed.
  3. Maintain relevant donor information in Raiser’s Edge, including donor biographies, prospect research, and meeting notes. Track progress against specific appeals by overseeing the data in the Proposals and Actions features in Raiser’s edge.
  4. Support Major Gift and Contributors Circles events as necessary, including creating invitations, oversight of RSVPs, and collaboration on event talking points.
  5. Support senior development staff in preparation for donor meetings and events. Prepare donor giving history summaries for use in meeting scripts/briefs and review donor files for pertinent information.  
  6. Run regular reporting to track progress on specific gift appeals, determine pledges due, and communicate on recently received gifts to senior leadership.
  7. Generate written requests under the direction of the Individual Giving Manager. Letters and/or proposals will include pledge payments requests, membership renewal letters and some gift appeals.
  8. Create and maintain gift forms, such as pledge forms and giving summaries.
  9. Perform other duties as assigned. 


  1. Bachelor’s degree in liberal arts, arts, business administration, or the equivalent education/experience.
  2. Excellent oral and written communication skills; ability to communicate effectively and to project a professional image when giving and taking information in writing, in person, and over the phone.
  3. Demonstrated proficiency and expertise using a wide range of MS Office products including Word, Excel, Project, Access and other software applications.  Must be savvy in using the internet as a tool for research. Experience with Raisers Edge desired.
  4. Demonstrated ability to assess priorities, manage multiple projects simultaneously, and work well under pressure, with excellent time management, problem solving and analytical skills.
  5. Demonstrated ability to work with volunteers, the public, and co-workers professionally and tactfully, represent the museum with a high level of integrity and professionalism, adhere to Museum policies, and support management decisions in a positive, professional manner.

The Seattle Art Museum will consider reasonable accommodations for those applicants with disabilities who may need a reasonable accommodation to perform the essential functions/duties.    Please contact the Human Resource Department for additional information.

To Apply:    Please visit for specific instructions on how to submit SAM employment application, cover letter and resume.

Deadline: August 24, 2018


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