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Human Resources Generalist

HUMAN RESOURCES GENERALIST

 

We’re looking for a human resources generalist with outstanding analytical and communication skills to join the Seattle Art Museum’s HR team! Come to us with an interest in the visual arts, keen attention to detail, the ability to multitask and adapt, and excellent problem solving skills.  To ensure success, top candidates should exhibit strong decision-making skills with a deep understanding of employee relationships, comfort with ambiguity, and effective time- and process-management skills. Excel wizardry, ADP and Kronos experience a plus!

 

OVERVIEW:         Provides generalist support to HR in the areas of recruiting, employment, benefits enrollment, reporting & records management, new employee orientation, and other HR activities.           

Seattle Art Museum is committed to equity, diversity, and inclusion.  Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

FLSA STATUS:       Exempt          

REPORTS TO:        Director of Human Resources

SALARY RANGE:  Starts at $47,500 DOE

ESSENTIAL FUNCTIONS:

  1. Enters, processes and monitors employee data in payroll and timekeeping systems; including new hires, status changes, terminations, and transfers. Enters data for third party benefit vendor sites, tracks leaves of absences, and other employment related activities.
  2. Processes and tracks benefits enrollments, eligibility changes, and termination of benefits for: medical, dental, Life/ADD, LTD, transit program, retirement, and other benefit programs.  Enters payroll deductions and employee contributions into ADP.  Assists with annual benefit enrollment.
  3. Monitors, processes, and tracks new enrollments and terminations in the retirement plans. 
  4. Audits and reviews department credit card, vendor and benefit invoices for accurate payment.
  5. Coordinates recruitment efforts for exempt and nonexempt hires, and engagement of temporary employees.
  6. Generates and tracks offer letters, submits background screening data, and updates organizational charts. Conducts new employee orientations, entrance interviews, and processes employee paperwork.
  7. Administers the Museum’s COBRA program by generating notices upon separation; tracking time requirements, communicating with participants, ensuring payments are received and processed on time.
  8. As requested, initiates communication regarding employee leave and employee leave donation programs; including requesting necessary documentation for FMLA, Washington Family and Medical Leave, workers compensation, jury duty, etc.  
  9. Reviews and responds to unemployment claims.
  10. Oversees worker’s compensation and Stay at Work programs, and is a member of the SAM Safety Committee.  Researches OSHA and WISHA compliance and provides direction on employee safety. 
  11. In consultation with HR Director, work with employees and managers on issues and concerns in a solution-oriented and respectful manner.
  12. Assists in employee recognition activities including coordinating the employee anniversary program.
  13. Manages the SAM Wellness program, including interfacing with vendors, scheduling events, creating initiatives, and regularly updating the Intranet with Wellness information.
  14. Gathers data and generates reports for monthly DOL jobs reports, annual EEO-1, benefits census, transportation, wage and compensation surveys, or other reports as requested.
  15. Updates and maintains the HR Intranet site through SharePoint.
  16. Responsible for maintaining HR files & record keeping systems including; employee files, I-9s, and medical files.
  17. Responds to frequent employee requests and questions via email, telephone and in-person, communicates with vendors, applicants, insurance carriers, and other service providers, with accurate and timely information.
  18. Works collaboratively as part of a team and, at times, independently.
  19. Performs other related duties as required and assigned; including special projects.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  1. B.A or B.S. in relevant field, or equivalent experience. PHR or SHRM-CP certification preferred.
  2. 2 years prior work experience in HR/Benefits function.  Experience with HRIS required, ADP preferred.
  3. Demonstrated experience in employee enrollment with multiple insurance carriers.
  4. High level of proficiency and accuracy using MS Office products, including Word, Excel, Access, Outlook, and other software programs. Familiarity with Sharepoint.
  5. Must be highly organized and able to prioritize multiple competing tasks, manage changing priorities and competing demands. 
  6. Demonstrated internet research skills. Experience managing web based job postings.
  7. Demonstrated excellent interpersonal, verbal and written communication skills. Experience presenting employment information to individuals and groups.
  8. Ability to work accurately with close attention to detail and to maintain high standards of confidentiality.  Demonstrated use of sound judgment on sensitive issues, along with excellent problem-solving skills.
  9. Ability to take initiative, adapt to changes in the work environment and deal with frequent change or unexpected events; excellent time-management and follow up skills.
  10. Ability to work professionally and tactfully, to adhere to Museum policies and to support management decisions in a positive, professional manner.

The Seattle Art Museum will consider reasonable accommodations for those applicants with disabilities who may need a reasonable accommodation to perform the essential functions/duties.    Please contact the Human Resources Department for additional information.

TO APPLY:   Please visit http://visitsam.org/careers for specific instructions on how to submit SAM employment application, cover letter and resume.

Deadline: August 23, 2019

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